National meetings for the Catholic Press Association take place each year on a rotational basis through the four regions of association membership. It moves from the South to the East, to the Midwest and the West. In 2010, the meeting was held in New Orleans in the Southern Region and has moved to Pittsburgh and Indianapolis with the rotation.
The Association is currently seeking invitations for the 2015 meeting in the East and 2016 in the Midwest. If a publication or a regional group of publications is interested in being considered as a host site the process works like this:
- A letter of invitation is sent to the Executive Director of the CPA from the local ordinary of the publication host. This letter is a simple invitation stating that you would be interested in holding the meeting in your diocese.
- Typically, two or three sites are evaluated for hotel options through an RFP process to be sure there is enough meeting room space and that the required dates are available.
- The options are presented to the CPA board of directors and the site is chosen.
Hosts typically build a team of 2-3 key staff members to work with the CPA office and the National Planning Committee to build the conference. The host works with the planning committee to build the agenda and arrange liturgies and plenary speakers. The host also has the opportunity to pick the theme that works with their city and to build or design the conference logo for that year. The CPA office handles all contract work with the hotels and the vendors and is responsible for the budget and all financial transactions.
Interested in Hosting?Please contact Tim Walter to have your questions answered and to gather more details for hosting a Catholic Media Conference. Tim can be reached at (312) 380-6789 or firstname.lastname@example.org.